Best Practices – Definition and an Example

I apologize for the delay in getting back to these discussions. I’ve had some questions poised in reference to Best Practices and its definition, and why I’ve been talking about “soft” subjects such as communication, listening, mission statements, values, core ideology. There have been some good emails and even a couple of phone calls about this subject and I appreciate the conversations; email and phone. Any phone calls and emails will be kept confidential if at all possible, but if the subject matter is not private, please respond via the blog comments below.

Wikipedia, the free online encyclopedia defines Best Practice as: “Best Practice asserts that there is a technique, method, process, activity, incentive or reward that is more effective at delivering a particular outcome than any other technique, method, process, etc. The idea is that with proper processes, checks, and testing, a desired outcome can be delivered with fewer problems and unforeseen complications. Best practices can also be defined as the most efficient (least amount of effort) and effective (best results) way of accomplishing a task, based on repeatable procedures that have proven themselves over time for large numbers of people.”

Over the past few months we’ve been looking within Alethes, but also outside the company for what are Best Practices; culturally, but specifically to departments, areas, branch operations, companies, individuals, and leadership/management styles. We are looking for those practices that meet the standards of integrity, intent, capabilities, and results that can sustain a company through good and bad times. In particular to culture, we’ve been considering those companies that have survived 10, 20, and 50 years to determine their commonalities.

As we continue with this analysis, we’ll discuss three distinct processes: people, strategies, and systems. Through these processes, it will help to remember that we never get far from the foundation of our mission and values (core ideology).

A specific reference material for these three processes is “Execution,” by Larry Bossidy & Ram Charan. Another helpful reference on how to properly establish, implement, and continue to carry out the three processes is ”The Speed of Trust,” by Stephen M. R. Covey.

While Alethes has performed well over the past 9+ years, many parts of the industry have changed and this is a great time to take a look at how we are conducting our business and in what areas we can achieve better results.

So there is no misunderstanding, establishing Best Practices is a constant process, though we also know there are many Basic Business Practices that are consistent through our industry. We’ll be discussing those in particular in the coming days and weeks through this blog, round table discussions, conference calls and general Best Practice postings on our web site.

Best Practices will be recognized and written for every aspect of our business; hiring, loan origination, processing, underwriting, closing, funding, post-funding, general administrative at the branch and corporate levels, human resources, benefits, and leadership/management.

So, moving on from theory, what how does Best Practices come into play in our daily lives? Here is an example of a conversation I had yesterday;

Chas – “I need some help in where this LO fits best with a processor? He has 5+ years of mortgage experience, but no FHA experience. She is in North Houston.”
Danny – “What is her compensation split arrangement on FHA loans and who is her manager?”
Chas – “Well, that’s the problem. Best Practices have not been followed very well because He is on a 100% split. He claimed experience and his references checked out he had FHA experience, but it turns out his previous processor did all the work, and he can’t even do an FHA GFE very well (which means he can’t qualify the borrower properly.)”

Obviously, Best Practices have not proven out in this situation and now we have a problem. What do you think is the appropriate “Best Practice” at this point?

Please reply via comments below,

Danny